Research Ethics, Governance & Integrity (REGI) Unit

Important Updates 

Ethics application submissions: Ethics Review Manager (ERM) has now gone live. All researchers are required to submit their ethics application through ERM as Online Forms has now been archived. Existing users of Online Forms will be able to access ERM with their usual Online Forms login details.

ERM is a paperless information management system for completion, submission and storage of documentation for:
- Human Research Ethics Application (HREA)
- Victorian Specific Module (VSM)
- Site Specific Assessment (SSA) form
- Victorian Low and Negligible Risk (LNR VIC) form

NB: All negligible risk applications and post approval forms are to be submitted through the REGI office and not through ERM.

Information on ERM can be accessed here along with a troubleshooting guide here. For technical assistance, please email the Infonetica helpdesk: [email protected]

Site Specific Assessment (SSA) Supporting Department Update

New process for supporting department sign off for Knowledge & Information Services (K&IS) at Barwon Health.

K&IS Manager sign off is now only required for research projects where;

  • External staff have HREC approval to access medical records or other Barwon Health data

For research projects where Barwon Health staff are accessing medical records and routine data they would normally have access to as part of their clinical or research position, K&IS sign off is no longer required.

External Monitors

If your project involves external access to medical records for audit purposes only, K&IS sign off is no longer required. This is because external monitor access for auditing is routine for clinical trials and Barwon Health has a process for such access in place.

This update takes effect from 1 January 2019.

The Research Week calendar is now available for viewing by clicking here. You can register for events by clicking through to the Eventbrite page. All events will be held at St Mary's unless otherwise stated and include catering. We look forward to seeing you all there!

Poster guidelines for Research Week can be found here. Please be advised that you are required to hang your poster by 12pm Monday 12th November to be eligible for the poster competition.

Change to VSM: There has been a change of Victorian legislation and consent for research where the participant may not have decision making capacity (formerly referred to as ‘incompetent to give consent’). 

The Medical Treatment Planning and Decisions Act 2016 (the Act) will be implemented on 12 March 2018. There is minimal change but some additional questions will be required and the terminology has to align with the Act. Any ethics approval relevant to this section of the VSM will still be valid after 12 March 2018 as the Act does not require any retrospective change. The standard Participant Information and Consent Forms do not require change and will remain the same.

Welcome to the home page of the Barwon Health Research Ethics, Governance & Integrity (REGI) Unit.

Barwon Health has a vibrant research culture and enviable track record in research achievements. This research activity is supported by the REGI Unit, located in Kitchener House. The REGI Unit is an organisational unit of the Research Directorate and manages the many aspects of research compliance, research ethics applications and review processes.

The REGI team has a strong background in research ethics and management and can provide support and advice on research design, data management and analysis, and ethics applications. They also offer training for less experienced researchers.

All Barwon Health staff and associates interested in research are encouraged to drop in to meet the REGI team and get some tips for negotiating research ethics and governance.

The REGI Unit's role is to ensure that:

  • Barwon Health achieves research excellence and maintains the highest standards of research integrity and research conduct
  • Barwon Health research complies with national and international research ethics and governance guidelines and laws and exemplifies best practice

The REGI Unit works to achieve these aims by:

  • Providing support, advice and training to experienced and novice researchers on research design, data management and analysis, ethics applications and research dissemination
  • Providing support for research oversight to regional partners and collaborators
  • Coordinating all aspects of research oversight and compliance for research carried out under the auspices of Barwon Health
  • Coordinating and convening the Barwon Health Human Research Ethics Committee (HREC) and its associated sub-committee, the Research Review Committee
  • Reviewing and managing insurance, indemnity and contract documentation associated with clinical trials
  • Coordinating the Barwon Health Research Week activities
  • Producing the Research Report for the Barwon Health annual report
  • Producing the quarterly Barwon Health Research Newsletter

All correspondence and enquiries for REGI , RGO, and HREC, should be forwarded to [email protected].


Traditional Owners

We, Barwon Health, acknowledge the Traditional Owners of the land, the Wadawurrung people of the Kulin Nation. We pay our respects to the Elders both past and present.